Optimal safety stocks
How high is high enough?
When I hear the word safety stock, I immediately think of my stock of baking powder, because I have a lot of baking powder in my stock. Securityexisted. The thought of not being able to bake something spontaneously because there is no baking powder in the house means that I am constantly buying baking powder - even if the stock would last for a few months. Better safe than sorry! My safety stock of baking powder is therefore high and fortunately baking powder is neither expensive nor does it take up a lot of space in the store cupboard.
Safety stocks are a much more critical issue for the industry: resources and storage space are expensive and tie up capital that could potentially be invested more wisely elsewhere. At the same time, the consequences of a stockout are much greater than if there were no waffles in my shop.
So how can safety stocks be selected so that they are always high enough but at the same time as low as possible so as not to cause unnecessary costs?
Better safe than sorry!
Is more really better?
„Better safe than sorry“ is a motto that we often encounter in the industry. The fear of a stockout or the last case that actually occurred ensure that safety stocks are increased. However, safety stocks are often not based on evaluated figures, but on a gut feeling. Anyone who has ever run out of stock - even if it was only a one-off peak in demand - tends to prefer to have a little more of everything in stock.
In order to move the planning of the safety stock from a gut feeling to an evaluated figure, some considerations must be made. The level of the Service level plays a central role: If you want to fulfill your orders for 95% in the desired time, you need higher safety stocks than if you only want to be able to deliver 75%.
In addition, the Security of the supply chain The more uncertain suppliers are, the higher safety stocks must be selected to compensate for this uncertainty. However, if a supplier is very reliable, they can be selected correspondingly lower.
The third point to play Demand forecasts The more precise these are, the better the optimum safety stocks can be determined. If sales forecasts are very uncertain, the associated safety stock calculations will also be inaccurate. If peaks in demand have to be expected at all times, the safety stocks must also be set correspondingly higher.
For my baking powder stock, this basically means that I would hardly need to build up any safety stock. Normally, baking powder is always available in the store and my safety stock would only have to cover the times when stores are closed. My safety stock is obviously based less on facts than on my fear of not being able to bake waffles.
Using mathematics to achieve the optimum safety stock
Calculate instead of estimate
Individual baking ingredients in the private sector are easy to keep track of and estimate, but for productions that require many different primary products and raw materials and are provided by several suppliers, manual planning of optimal safety stocks is difficult or even impossible. If fluctuating sales forecasts are added to this, it is almost impossible to make a sensible choice.
Technical support in the selection of safety stocks can provide a solid basis for the selected values. The demand forecasts and their reliability, as well as the reliability of the supply chain, are evaluated for all goods and the safety stock required for the desired supply capability is calculated.
Mathematics always maintains an overview and can include costs for warehousing and service providers as well as unreliability in supply chains or forecasts.
Further interesting content
Optimum safety stocks and delivery capability
No problem with OPTANO
With our warehouse optimization software, we offer various options for optimally selecting safety stock levels. Firstly, the optimum safety stock level can be calculated for all products based on the desired delivery capability and the information on demand and reliability of the supply chain. In our experience, safety stocks are often set too high and savings can already be realized with this step.
However, further considerations can also be made. For example, what-if scenarios can be used to run through how safety stocks would change if the delivery capability level were to be increased or decreased. The consequences of a change of supplier can also be analyzed in such a scenario: What would be the consequences of switching from a cheap but unreliable supplier to a slightly more expensive but more reliable one?
With OPTANO, many decisions relating to the choice of safety stocks, the degree of supply readiness and the supply chain can be calculated optimally based on data. This means that you no longer have to make these decisions based on gut instinct, but are well informed and based on facts.
Baking powder - or no baking powder
That is the question here
Now that I have noticed and analyzed my baking powder purchasing behavior in this context, I will probably reach for it less often in the store. And to be honest, my current „safety stock“ will last for some time to come. Fortunately, baking powder is not a perishable product, so at least it won't go off before you use it.